1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Special Meeting on September 10, 2015, and Student Hearings and Regular Meeting on September 17, 2015

Attachment: Minutes - Sept 10, 2015.pdf
Attachment: Minutes - Sept 17, 2015.pdf
Attachment: Disciplinary Minutes-2015 Sept 17.pdf (Confidential Item)

School Board Attorney

3. C-4 Approve Settlement of personal injury claims of Spencer Steinmetz

Deputy Superintendent

4. C-5 Proposed Allocation Changes for 2015-2016

Attachment: Changes to Supplements 2016-2017.pdf
Attachment: Allocation Summary -October 15, 2015.pdf

5. C-6 2016 Legislative Priorities

Attachment: Legislative Priorities.pdf

Information and Technology Services

6. C-7 Adoption of Digital Classrooms Plan

Attachment: 10-15-15-Executive Summary DCP 201516.pdf

Human Resources

7. C-8 Personnel Consent Agenda

Attachment: 10-15-15 Personnel Consent Agenda.pdf

8. C-9 Appointments, Transfers, and Redesignations of Out-of-Field Teachers

Attachment: 10-15-15 Appts Transfers Redesig Out of Field.pdf

Instruction

9. C-10 Memorandum Of Understanding between Adult Education and Clay County Literacy Coalition

Attachment: Memorandum of Understanding between Adult Education and Clay County Literacy Coalition.pdf

10. C-11 Resolution 16-07 Endorsing Red Ribbon Week October 22-30, 2015

Attachment: Red Ribbon Week 2015.pdf

11. C-12 Chemical Hygiene & Laboratory Safety Plan

Attachment: Oct - 2015 - ClaychemhygieneplanFinal.pdf

12. C-13 Interagency Agreement Between the School Board of Clay County and Clay Action Coalition, Inc.

Attachment: CAC CCSD Interagency Agreement for office rental 2015-2016.pdf

13. C-14 K-12 Academic Support Services Student Travel

Attachment: Oct 2015 - Student Travel.pdf

14. C-15 Resolution 16-06 Florida Family Engagement in Education Month

Attachment: RESOLUTION 16-01.pdf

15. C-16 Episcopal Children’s Services Head Start/Early Head Start MOU 2015-16.

Attachment: Episcopal Children's Head Start Early Head Start Clay 15 16.pdf

16. C-17 2015-16 Florida State College of Jacksonville Dual Enrollment Agreement

Attachment: Oct 2015 - FSCJ Dual Enrollment 2015-2016 Final 09142015FSCJ.pdf

17. C-18 Over-Night In-State Student Travel for CTE

Attachment: CTE Overnight Field Trip Board Back-Up.pdf

18. C-19 Proclamation 16-08 declaring September 21-25, 2015 "Founders Week" in Clay County

Attachment: 10-15-15 Proclamation Founders Week.pdf

19. C-20 St. Vincent's Athletic Sponsorship Agreement for Sport Medicine Services

Attachment: Oct - 2015 - St. Vincent's Athletic SPONSORSHIP AGREEMENT FOR SPORTS MEDICINE SERVICES.pdf

20. C-21 District Instructional Leadership and Faculty Development Grant

Attachment: Approved Inst Leadership Grant 15-16.pdf

Business Affairs

21. C-22 Warrants and Vouchers for September 2015

Attachment: WARRANTS AND VOUCHERS SEPT 2015.pdf

22. C-23 Monthly Property Report - September, 2015 - Furniture/Equipment

Attachment: Furniture-Equipment Report-September, 2015.pdf

23. C-24 Monthly Property Report - September, 2015 - AV Materials

Attachment: Audiovisual Report-September, 2015.pdf

24. C-25 Monthly Property Report - September, 2015 - Software

Attachment: Software Report-September, 2015.pdf

25. C-26 Monthly Property Report - September, 2015 - Vehicles

Attachment: Vehicles Report-September, 2015.pdf

26. C-27 Deletion of Certain Items Report - October, 2015

Attachment: Deletion Report-October, 2015.pdf
Attachment: Deletion Report (Attachment)-October, 15.pdf

27. C-28 Budget Amendments for the Month of September, 2015

Attachment: SEPT Impact Stmt.pdf
Attachment: Sept Budget Amendments.pdf

28. C-29 Monthly Financial Report for September, 2015

Attachment: PAGE 1 MONTHLY FINANCIAL-Sum Cash.pdf
Attachment: PAGE 2 MONTHLY FINANCIAL GREV.pdf
Attachment: PAGE 4 MONTHLY FINANCIAL DSREVEXP.pdf
Attachment: PAGE 5 Capital Projects.pdf
Attachment: PAGE 6 MONTHLY FINANCIAL FOOD SERVICE.pdf
Attachment: PAGE 7 MONTHLY FIN SPREV42X .pdf
Attachment: Copy of PAGE 8 MONTHLY FINANCIA ARRA-SPREV43X .pdf
Attachment: PAGE 10 MONTHLY FINANCIAL INSURANCE.pdf
Attachment: Copy of PAGE 3 MONTHLY FINANCIAL GREXP Sept 2015.pdf

Support Services

29. C-30 Pre-Qualification of Contractors

Attachment: Contractor List 10,15,15.pdf

30. C-31 License Agreement with the State of Florida Department of Transportation

Attachment: Agreement FDOT MHS 10,15,15.pdf

31. C-32 Project Priority List (P.P.L.) to Identify Eligible Projects for C.O. & D.S. Expenditures

Attachment: PPL 2015.pdf

32. C-33 Schematic/Preliminary/Final (Phase I, II & III) Plans and Specifications for Lakeside Elementary School Lighting

33. C-34 Final Completion of Keystone Heights Elementary School Remodel Building 4

Attachment: Final Completion KHE B4.pdf

34. C-35 Final Completion of Lake Asbury Elementary School Fire Alarm Replacement

Attachment: LAE Fire Alarm Final Completion.pdf

35. C-36 Final Completion of S. Bryan Jennings Elementary School HVAC Replacement Buildings 1, 2 and 3

Attachment: Final Completion SBJ HVAC.pdf

36. Adoption of Consent Agenda

Minutes: Chairman McKinnon began by reminding the audience and public speakers to be respectful and courteous during the meeting. Prior to approval of the Consent Agenda, Item C-6, Legislative Priorities for 2016, was addressed by Travis Christensen.

Motions:
Motion to approve the Consent agenda with the exception of Items C-2 and C-3 that were moved to Discussion.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

37. Sharon Moore, Lake Asbury Junior High - Warren Tracey Beginning Teacher Award

Minutes: Mike Wingate, Director of K-12 Academic Services, introduced Sharon Moore who was the recipient of this state-wide award sponsored by Houghton Mifflin that recognizes social studies teachers new to the field who exhibit outstanding leadership and community involvement, lesson design and instructional practices.  

38. Stephen McCloskey, Program Manager - Alliance for a Healthier Generation

Minutes: Stephen McCloskey, representing the Executive Committee for the Florida Coordinated School Health Partnership and Florida Action for Healthy Kids, congratulated the school district on achieving the Silver level "Healthy District" distinction.  He presented the School Board with a banner that represents this distinction.

39. Clay County Education Foundation Check Presentation

Minutes: 

Kathy Schofield, Executive Director of the Clay County Education Foundation, made this presentation on behalf of the Foundation.  The CCEF made an affiliation with the regional STEM Hub of Jacksonville who donated $25,900 to help expand the Robotics programs and after-school STEM clubs into the schools that have not yet been served.  The Education Foundation is matching the donation for a total of $51,800.

40. Brandye Mackey

Minutes: 

Mrs. Mackey expressed frustration that her son was dismissed from the FIH football team. She is unhappy with how this was handled by the coaches and administration. 

Speaker from the audience:  Nancy Snark supported the school's decision.

Superintendent

41. D-1 Superintendent's Update

Minutes: Superintendent Van Zant spoke briefly about the district's legislative priorities.  He gave a brief report of a recent state superintendents' meeting in which the superintendents took a united stand in appealing to the Commissioner of Education to suspend school grades for the 2014-2015 school year.

42. C-2 Schedule the Regular November board meeting for Tuesday, November 17, 2015

Minutes: Mrs. Studdard pulled the item to make sure the Board was aware of the change in state law which no longer requires districts to hold the November meeting on the third Tuesday following the first Monday.  Superintendent Van Zant explained that this recommendation was made to be consistent with past practice and because of the Thanksgiving break.

Motions:
Superintendent recommends approval.	- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

43. C-3 Approve for advertising amendments to School Board Policy 6GX-10-5.02C, Use of School Buildings, Grounds, and Equipment (Item pulled by Mrs. Kerekes)

Attachment: 5.02 C Use of School Bldgs Grounds Equip for Adv 10--15-15.pdf
Minutes: 

Speaker from the audience: Travis Christensen 

Board discussion followed with Mrs. Kerekes asking for a copy of the rental agreement for the Good News Club at Wilkinson Elementary School. 

Superintendent Van Zant explained that the policy revision was recommended for the safety of students.  In response to Board discussion, he emphasized that all clubs and organizations must be treated equally.

Motions:
Superintendent recommends approval	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Aye

School Board Members

44. D-2 Insurance Committee Update (Item submitted by Betsy Condon)

Minutes: 

Speakers from the audience: (supported the Insurance Committee's recommendation)

• Smitty Huffman
• Keith Nichols
• Rebecca Smith
• Charlene Laidler

Mrs. Condon took the opportunity to explain the insurance rebate received by some employees who took the HMO plan. 

Deputy Superintendent

45. D-3 Consider Insurance Committee's Recommendation for Proposal (RFP) for Medical Health Insurance Benefits

Minutes: 

Speakers from the audience: (supported the Insurance Committee's recommendation)

• Liz Crane
• Victoria Kidwell
• Keith Nichols
• Rebecca Smith

Following board discussion, consensus was to support the recommendation because that is what the Insurance Committee asked for.

Superintendent Van Zant stated for the record that Sheila Gann will replace Nancy Racine on the Insurance RFP Committee.

Motions:
Motion to approve the Committee's recommendation for RFP.	- PASS
Vote Results
Motion: Carol Studdard
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

46. D-4 Designate Vice Chairman Betsy Condon as Voting Member for Insurance RFP Committee

Minutes: Out of caution, it was felt that the Board should make this designation through an official vote.   

Motions:
Superintendent recommends approval	- PASS
Vote Results
Motion: Janice Kerekes
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

47. D-5 Present Appointees to Serve on the District Advisory Committee

Minutes: Following discussion, the Board decided to advertise seeking candidates.  The item will be placed on the November agenda for further discussion. 

Human Resources

48. D-6 Human Resources - Special Action A

Attachment: Special Action A 10 15 15.pdf (Confidential Item)

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

49. D-7 Human Resources - Special Action B

Attachment: Special Action B 10 15 15.pdf (Confidential Item)

Motions:
Motion to approve	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

50. D-7-A Human Resources - Special Action C

Attachment: 10-15-15 HR Special Action C.pdf (Confidential Item)

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

51. D-7-B Human Resources - Special Action D

Attachment: 10-15-15 HR Special Action D.pdf (Confidential Item)

Motions:
Motion to approve	- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Instruction

52. D-8 Public Hearing to approve as advertised 2015-16 Admissions and Placement Manual, included as School Board Policy

Attachment: A and P Manual revised 2015.pdf
Minutes: Chairman McKinnon opened the Public Hearing.  With no one present to speak to the item, the Public Hearing was closed.  

Motions:
Motion to approve	- PASS
Vote Results
Motion: Carol Studdard
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

53. D-9 Public Hearing to approve as advertised 2015 - 2016 Student Progression Plan

Attachment: STUDENT PROGRESSION PLAN COVER PAGE 15-16.pdf
Attachment: STUDENT PROGRESSION PLAN INTRODUCTION 15-16.pdf
Attachment: ELEMENTARY EDUCATION SPP 15-16.pdf
Attachment: SECONDARY EDUCATION 15-16.pdf
Attachment: EXCEPTIONAL STUDENT EDUCATION 15-16.pdf
Attachment: ADULT EDUCATION 15-16.pdf
Minutes: Chairman McKinnon opened the Public Hearing.  With no one present to speak to the item, the Public Hearing was closed.  

Motions:
Motion to approve	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

54. D-10 Charter School Review Committee Recommendation of the Clay Classical Academy Application

Attachment: Clay Classical Academy Application.pdf
Attachment: Clay Classical Academy Appendices.pdf
Attachment: Clay Classical Academy Evaluation.pdf
Minutes: 

This item was stricken from the agenda due to the withdrawal of the Charter School application.

Chairman McKinnon read excerpts from Mr. Korach's letter of withdrawal.

Speaker from the audience - Smitty Huffman 

(9:15 p.m.) Due to a family emergency, Superintendent Van Zant left at this point in the meeting and Deputy Superintendent Diane Kornegay took his place at the Dais.

55. Speakers

Minutes: 

Shanna Mace - opting out of state required assessments 

Christopher Trahan - teacher salaries and insurance

Kim Stacy - work hours/bus routes cut

Tracy Butler (representing CCEA) - teacher writing campaign

Tracy Butler (representing CESPA) - violations and broken policies

56. Comments

Minutes: Mrs. Kornegay asked everyone to keep the Superintendent's family in their prayers.

57. Comments

Minutes: Board members made general comments about a variety of topics.